Meeting Minutes, March 17

MUCR Planning Meeting Minutes
Saturday, March 17, 2007
7:30 a.m., Falafel Place
-15C

In attendance: Hal, Allan, Jamie, Tomek, Ian

1. Kids of Mud:
MUCR “Intro to Cross” Invitation from Alter Ego KoM club (June 14). (accepted) Brief discussion of developing an agenda for a kids’ orientation – to be discussed further at next meeting. Postcards, stickers and a letter for parents to be prepared prior to June 1.

2. Cyclocross Course Site Form:
Last meeting, it was proposed that in order to make it easier to plan events, in order to sustainably manage turf areas used for cyclocross, and in order to be able to demonstrate stewardship of parks/courses, that a course tracking form be developed. Ian presented draft of form. Approved. Ian will send template to other MUCRs.

New business: course planning tips/policy (e.g. stay off playing fields) could be included on MUCR web site.

3. Altona Event:
Interest from some FGBC members in running an Altona event. Hal to discuss with Chris Huebner re: timing/logistics (could be part of a double cross weekend?)

4. Race Calendar:
General discussion of this year’s full calendar. Tom inquired about possibility of changing date of Sept 9 event due to conflict with SK mountain bike enduro, suggested perhaps moving it to September 29 to make a double cross weekend. For future discussion with Woodcock club.

5. MUCR club representation:
Ian to formally invite Bill Algeo from Woodcock to next meeting. (standing invitation to those interested in CX development remains in place)

6. MUCR web site:
Blog is now active, and domain (www.mucr.ca) is registered for web site. (Blog can feed on to web site). Discussion of possible content (courses, tips, event news, rides, equipment, etc.). Hal personally paid for registration of domain ($100 for 2 years).

7. Club affiliation with MCA:
Decision taken to affiliate at “Level C”, for insurance purposes. Form completed, in to fax in with $25.00 fee. Hal agreed to serve as president for 1 year, Allan to serve as coach.

8. Posters and Stickers:
Tom developing ideas – can now include web address. Poster and postcard to include event dates. To be printed prior to conclusion of KoM events (June 1).
Tom will also be developing a colour scheme (so far we’re at: white)

9. Barriers:
Confirmation that a set of portable barriers would be useful to clubs. Ian advised that MCA site development fund may be accessible if barriers can be lent to any MCA club. Also discussion of asking shops/clubs for sponsorship of individual barriers (token amount). Prior to seeking funding, a project budget needs to be developed = designs need to be finalized. Design meeting to happen in April in Jamie and Karin’s garage (date to be confirmed in early April).

10. Training rides
Concept: meet at coffee shops, rotate area of city (it was felt that west/St. James, south/St. Vital and east-central/St. Boniface would be best fits), organizer to choose venue for ride.
Timing: weekly, starting in August on weekday evening @ 6 p.m.
Discussion of how ride would be organized – skills + pick-up race, streamed to give (additional/separate) attention to newer riders.
***NOTE***: should we confirm the day of the week for inclusion on posters/postcards?

11. Belgian Club
Support for seeking club affiliation with Belgian Club of Winnipeg, as they could offer meeting space, etc. and we share mutual goals. Also, discussion of Belgian triathlon to be revived. Ian to follow up.

12. Fundraising:
Winter hats: would be about $25+ each, minimum order of 25. Limited support for this as a fundraiser, though agreement it would be neat. Hal to consider possible follow up to this.
Cow bells: cheapest source (American) for promotional cow bells (3” tall) is about $2 each (order of 50). Allan to check Shippam for Canadian source. Support for selling bells @ ~$5 each as fundraiser. Consideration to partnering with XC ski association or selling through bike shops should be undertaken. Plan to be discussed at next meeting.

Next meeting tentatively booked forMonday, April 16th, 2007 at Belgian Club, at 7 p.m.